National Association of Canine Scent Work, LLC®
Official NACSW™
Odor Recognition Tests
Odors Tested:
Birch, Anise & Clove
Dates:
December 14th, 2024
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Test Location:
Matrix Dog
13720 Deere Ct, Longmont, CO 80504
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Test Host:
Beyond Elevation K9
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Contact Info:
Victoria Kander
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Certifying Official:
Deanna Bunn
Judge:
Barb Sahl
Entry Cost:
$35 per run
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Number of Entries:
125
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If we have enough entries, we will split the ORT into two groups. One group will check in at 8:30 a.m. and the other will check in at approximately 12:30am. Times will be determined the week before the ORT and you will be notified by email, the time to show up along with other final details.
ORT Entry Information
Opening Date: October 26, 2024 at 9:00am MST.
Entries Close: December 13, 2024 at 9:00am MST or When entry limits have been met
Second Dog Policy: There is no second dog option at this ORT
Entry Method
All entries will be on-line via the link provided to the NACSW test entry form. Paper and phone entries will not be accepted. Completing the form and payment is a confirmation of your entry into the test.
Notification
Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry
Entry Requirements
A Qualified Entry is one that meets all the following criteria:
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Complete entry during the specified entry time frame.
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The Handler is a NACSW member for the 2022-2023 membership year (8/1/22- 7/31/23). For tests prior to August 1, 2022 use 2021-2022 membership year, for tests August 1, 2022 or later, please use 2022-2023 membership year
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The Dog is registered with the NACSW.
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Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.
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Optional For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on [Insert date],then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.
For information on how to register or become a member go to www.NACSW.net
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Trial Eligibility and ORTs
The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.
All odors must be passed in order to earn the ORT title. It is not required that they all be passed at the same test.
Basic Description of the Test
To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website. Handlers may test on all 3 odors at the same test.
All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net
No dog will be given more than one space in the same odor test at a single event.
Results
During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.
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Cancellation Policy
The following cancellation policy applies:
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For cancellation of entries on or before November 30, 2024 – Full refund minus a Processing fee of $5.
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For cancellation of entries between November 30, 2024 and December 10, 2024 - 72 hours before the first day of the event – Full refund minus a Processing fee of $5 if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.
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For cancellation of entries after December 10, 2024 – 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.​​
All cancellations must be emailed to info@beyondelevationk9.com.
For cancellations that meet the above guidelines, refunds will be issued within 30 days of the request. The host may make this time frame shorter but may not extend it.
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
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This cancellation and refund policy applies to handlers that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
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If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the event organizers, then the event host will make their best effort to provide partial refunds after recouping their expenses.
Location Details
Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Events frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Handlers should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at events. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this event at their own risk.
ADA Site Specific Conditions
This event location is a dog training facility. It has handicap parking and ample parking on a paved parking lot. It is fully handicap accessible and has an ADA approved bathroom.
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Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.
Parking
The parking lot will be paved with no shade.
Running Vehicles or Generators in the parking lot
Running your vehicles or generators in the parking lot is allowed at this event as long as you have permission from your neighbors or are willing to park away from others.
Reactive Dog Parking
There will be access for reactive dog parking at this location.
Unentered Dogs
Unentered dogs must remain in the handler’s vehicle during the event day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the event grounds.
Facility/Site Prohibitive Restrictions ( e.g., smoking, firearms, alcohol, drugs)
Smoking is not allowed on this event site, including the use of e-cigarettes.
Hotels
Best Western Firestone
Extended Stay America
Holiday Inn Firestone
Comfort Suites Longmont
Travelodge Longmont
Dog Information
Dog Policies
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All dogs must be on a 6’ leash at all times when not searching. NO flexi-leashes while not participating in a competition search.
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Dogs that need space from dogs may wear a red bandana, provided by the dog’s handler, to help signal others that the dog needs extra space from other dogs.
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Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
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Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a search, or from viewing any part of the searching.
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Competitors should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan to provide their own shade using canopies or shade cloths.
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Refer to Location Details (above) for information on unentered dogs.
Females in Season
Females in season will be allowed to run wearing “pants” at the end of each search after all other dogs have been judged. Handlers with females in season should park and toilet their dogs away from the other dogs if the location logistics permit. Handlers must email Beyond Elevation K9 so plans can be made for the dog.
Other Information
COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules
In addition to those guidelines the following changes and guidelines are in effect for this event due to COVID-19:
There are currently no travel or mask restrictions for this area.
If there are any changes or updates that information will be included in your “final details” information that will be emailed 1-2 weeks before the ORT weekend. Participants are responsible for staying up to date on any jurisdictional requirements for their home location as well as the test location including any travel guidance.
ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).
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Spectators
Additional guests are welcome, however spectating opportunities may be limited.
Spectators may not photograph or video searches.
Spectators are reminded that the hide placements must not be discussed nor should they speak with any handlers about what they saw until after the event is complete.
No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the event.
An adult accompanying a minor must be present during the searches.
Everyone at the site must sign the waiver provided by the host and comply with all event requirements.
Handlers are not allowed to watch the searches at any time.
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Veterinarians
Mead Veterinary Medical Center
Pawz Veterinary Clinic
VCA Longmont
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Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each handler to read and understand the current NACSW Rule book prior to participating in a NACSW event.
Liability
By registering for the ORT Test, the handler hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The handler expressly agree that the NACSW, Beyond Elevation K9 and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The handler also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to searching and kept secret from other handlers. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
Questions
All test related questions, contact info@beyondelevationk9.com
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Details regarding check in time and briefing will be sent approximately 1 week before the ORT.