National Association of Canine Scent Work, LLC®

Trial Entry Open and Closing

 

• The draw period for the trial will open on Monday, Jauary 20th at 10:00 AM MST. Entries will be awarded by random draw of all entries received between 10:00 AM MST January 20, 2025 and 10:00 AM MST January 22, 2025.

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• Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial.  

 

• We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have 48 hours to complete your payment to confirm your space in the trial.

 

Entry Method

 

All entries will be on-line via the link provided to the NACSW trial entry form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from Beyond Elevation K9 to let you know if your entry has been given a space in the trial.

 

Entry Requirements & Selection

 

A Qualified Entry is one that meets all the following criteria:

 

1. Complete the on-line trial entry during the draw period listed above.

2. The Handler is a NACSW member in good standing for the 2024-2025 membership year (8/1/24-7/31/25).

3. The Dog is registered and in good standing with the NACSW.

4. Dogs participating in a trial must be at least one year of age.

5. The Dog has achieved the prior title level and ORT title (passed all 3 odors) at least 14 days before the trial opens for entries. This applies to all levels.

6. Qualified entry for NW1 – Dog has earned a ORT title level and has not yet earned a NW1 title.

7. Qualified entry for NW2 – Dog has earned a NW1 title level and has not yet earned a NW2 title.

8. Qualified entry for Elite – Dog has earned a NW3 elite title and has not yet earned an ELT-CH title.

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Trial spaces will be determined in the following manner:

• Spaces will be awarded by a random draw of all Qualified Entries received during the draw period listed above. 

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• Once the trial opens for entry, if you are having technical difficulties entering during the 48 hour draw period, please email trialentry@nacsw.net prior to the end of the draw period. For any other questions that are not related to the trial entry system, contact Beyond Elevation K9.

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• No dog will be given a space in more than one trial of the same level and type at a single event.

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• You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw – you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.

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• If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: dogs must earn their ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the handler’s responsibility to notify Beyond Elevation K9 that the requirement has been completed.

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• If the trial level and wait list are not full after all entries received during the draw period have been processed, entries will continue to be accepted in the order they are received until the trial and wait list are deemed full.

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• For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results. If space remains after all qualified entries are accommodated on February 2, 2025, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after February 19, 2025.

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• The trial host of an event has the right to refuse entry of any handler or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event entry premium.

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• Some trial entries may be given priority entry based on contributions to the organization and the trial process.

 

Notification

You will be notified via e-mail of the results of the random draw by February 8, 2025.
 

If you have a spam blocker on your email account, please configure it to allow email from info@beyondelevationk9.com in order to ensure delivery of confirmation and information about this trial. 

 

You will then have 48 hours to complete your payment to confirm your space in the trial. Trial payments are payable through the website event payment section.

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A waiting list for alternates will be started as soon as entries fill.

Alternates will be contacted when a space opens.  

Depending on last minute event logistics, we may opt to not fill all canceled spaces.

 

NACSW  reserves the right to cancel an event if minimum entry numbers are not met.

 

Be sure you read and understand the guidelines for this event before entering. By submitting a registration for this NACSW event, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW.